Producing the monthly CPEEP report

The decree on building-services staff imposes a monthly declaration: hours worked, wages paid and the pension plan contribution, employee by employee. Report and payment are due by the 15th of the following month at the latest.

Clic Horaire computes that report from your timesheets and produces the file in the committee's format. It does not file it: the deposit happens on the CPEEP portal, and this article says where the app stops.

Deadline

The 15th of the following month

Condition

The month's payroll fully locked

Filing

Through the committee portal, not the app

1. 1

   Start from what your decrees require

   “Exports › Monthly” does not list every report in the product: it lists those YOUR decrees call for. An organisation subject to a single decree will see one entry.

   Each line recalls the frequency, links to the parity committee's site, and leads to the report itself.

   Agrandir

2. 2

   Enter the employer number

   It is the precondition, and it blocks everything else: without an employer number, the report page shows an error instead of the amounts. It is entered on the decree record, “Exports” section: the report's “CPEEP configuration” button leads straight there.

   Each parity committee issues its own. The Montréal one cannot serve for Québec City: if you are subject to both, you need both.

   Just below, the pension plan contribution in dollars per hour paid. It is carried by the dated version of the decree: a revision is entered on a new version, and the months already declared keep theirs.

   Agrandir

   One number per committee, never interchangeable

   The app explicitly refuses to replace a missing number with another decree's. That is deliberate: the file would be accepted by the portal and posted to the wrong employer file.

3. 3

   Choose the form of the filing

   Two outputs for the same figures. The .rma electronic file is what the committee processes automatically: it is the recommended route, and the one the portal expects. The official PDF form reproduces the committee's template, one page per employee: for rereading, archiving, or mailing.

   The “CPEEP filing portal” link opens the committee's site. That is where the file is uploaded: the app never sends it on its own.

   Agrandir

4. 4

   The three tools in the top bar

   “RMA file history” finds everything already produced, and it is from that history that the page infers which months have been filed.

   “Check a file” rereads an existing .rma (yours or one from third-party software) and flags what will not pass.

   “Download the RMA report” produces the file for the displayed month. It stays greyed out as long as a condition is unmet, and that is the next step.

   Agrandir

5. 5

   Lock the month's payroll first

   The file can only be produced if the month's payroll is fully locked. As long as one timesheet of the month stays editable, the figures shown can still move: and a declaration filed on provisional figures is a declaration to redo.

   The banner counts the timesheets concerned and offers the shortcut to the pay runs. It is the same lock described in the article on pay periods: approve, then lock, then declare.

   Lower down, a second block lists the warnings to fix before filing, employee by employee: a missing SIN, an RRSP enrolment form never sent, hours worked outside the decree.

   Agrandir

   The order of operations, in three moves

   Approve the timesheets, lock the period in a pay run, produce the report. Each step freezes what the next one uses, and none is skipped: that is what makes the declaration defensible if the committee checks it.

6. 6

   Follow the deadlines month by month

   “Alerts & tracking” shows the whole year: what has been filed, what is late and by how many days, what is still to come. The counter at the top right sums up, and the arrows change year.

   The states are not typed in by hand: they are inferred from the export history. A month therefore turns “filed” by the sole fact that a complete file was produced: the app does not know whether you actually deposited it.

   Agrandir

7. 7

   Go back to the decree's text

   Under the block's title, the app cites the section imposing the deadline, with its legal reference and the date the text was checked.

   The link leads to the official text. That is useful for two things: checking for yourself, and answering someone who disputes the date.

   Agrandir

8. 8

   Read the month's four totals

   Above the table, four amounts sum up what the committee will receive: the gross wages declared, the plan contribution, the parity committee levy, and the total amount to remit.

   It is the last figure that counts for payment: the other three explain where it comes from.

   Agrandir

9. 9

   Reread the table, employee by employee

   The table shows the file's content, line by line. It is wider than the screen and scrolls sideways: the left half identifies the employee, the right half the figures.

   A dash in “Outside decree” is the normal case. A value there means hours of the month were worked under another agreement: they are neither declared nor contributed here, and do not appear in the file.

   Agrandir

   Agrandir

   Column	What it holds
   Employee	The name and the employee number.
   SIN	The social insurance number. Shown as “missing” when the record lacks it: and the file cannot go out without it.
   Class	The decree job class (A, B, C) that sets the floor rate.
   Project · Client	Where the month's hours were worked.
   Hours	The hours worked subject to the decree.
   Outside decree	The month's hours worked under another agreement: neither declared nor contributed, absent from the file.
   Gross wages	The wages paid for the covered hours.
   Contribution	The pension plan contribution, at the hourly rate carried by the decree version.
   Vacation	The vacation indemnity paid during the month.
   Departure	The last day worked and the departure amount, when the employee left during the month.
   Weeks	The number of weeks declared. It is a button: it unfolds the detail of the next section.

10. 10

    Open one employee's detail

    The figure in the “Weeks” column unfolds, under the line, what the file will contain week by week: the class and rate applied that week, regular hours, overtime, holidays not worked and worked, sick time, and the gross wages that follow.

    That is the level at which you answer a dispute. If an amount looks wrong, the offending week shows here, and the rate displayed says which version of the decree was used.

    Agrandir

11. 11

    Do not confuse a filter with a declaration

    The five filters (class, employee, project, client, worker type) serve to check part of the month: rereading a site, checking a class.

    They do not serve to produce the declaration. As soon as a filter is set, the totals and the file cover only part of the month, and the file produced carries “-partial” in its name.

    Agrandir

    A filtered file does not meet the obligation

    The app says so explicitly as soon as a filter is active: “This is not the monthly declaration to file with the CPEEP”. The deadline tracker does not count it as filed either: a month covered only by a partial file stays late.